Revolutionizing Technical Recce Planning with AI: A Game-Changer for Productions

Planning a technical recce for a production, especially for something as extensive as a TV series, has traditionally been a logistical nightmare. Imagine coordinating visits to 80 locations, managing a full bus of crew members, scheduling meals and restroom breaks, and aligning everything with the availability of location owners. This process often takes days, countless emails, and extensive back-and-forth with colleagues. But with today’s advanced AI tools, what once seemed impossible is now a streamlined reality.

From Chaos to Order: The Role of AI in Recce Planning

With the help of AI, what used to take days can now be accomplished in a fraction of the time. The process starts with creating a simple table containing the following columns:

• Name: Name of the location.
• Address: Exact address for navigation.
• Google Maps link
• Date: Preferred visit date.
• Time: Preferred visit time.
• Time on Site: Duration of the visit.

Location owners are contacted to confirm their availability, and the options are added to the table. If a location owner offers multiple time slots, each option is listed as a separate entry. If someone is available at all proposed times, this is clearly indicated.

Let AI Handle the Complexity

Once the table is ready, you upload it to an AI tool, such as ChatGPT, and provide the following details:

1. Date Range: Specify the dates the recce should occur.
2. Time Constraints: Outline the start and end times for each day.

3. Provide instructions on the duration of the lunch break and the address from which the technical recce will start and where it will end.

4. Additional Requests: Ask AI to:
   • Suggest nearby restaurants for the team, based on where the break is planned.
   • Optimize the route for efficiency, minimizing travel time between locations.

In seconds, the AI analyzes the data, evaluates the best possible sequence, and creates a complete plan. It accounts for overlapping availabilities, breaks, and realistic travel times, delivering a perfectly organized itinerary. You may need to adjust and supplement your information due to local differences. However, the most important thing is to provide all the information and present it to the AI in the clearest sentences possible.

Real-Time Adjustments During the Recce

The real magic of AI becomes evident during the actual technical recce. Imagine this scenario: you’re halfway through the day, and a location owner calls to cancel. In the past, this would mean frantic calls and rearrangements, potentially derailing the schedule. Now, you can simply turn to AI.

Provide the updated situation to ChatGPT, along with the current progress of your day. The AI will instantly analyze the change, suggest alternative plans, and update the schedule on the fly. This flexibility ensures that even unforeseen issues don’t disrupt your workflow.

Why This Is a Game-Changer

• Time Efficiency: Days of planning reduced to minutes.
• Flexibility: Real-time solutions to unexpected challenges.
• Enhanced Coordination: Seamless integration of location availability, team schedules, and logistics.
• Stress Reduction: Let AI handle the complexity while you focus on creativity.

The Future of Production Planning

Advanced AI models like ChatGPT are not just tools; they’re becoming indispensable partners in production logistics. Whether you’re planning a technical recce or handling real-time changes, AI brings speed, precision, and peace of mind to your workflow.

Are you ready to revolutionize how you plan your recce? The future is here, and it’s ready to transform your production experience.